Publishing & Sharing

Publishing your timetable

Publish polished, ready-to-read views for every audience:

• •Master grid - the whole institution at a glance, for administrators.
• •Teacher-wise - a personal schedule for each member of staff.
• •Class-wise - a clear view for each section of students.
• •Room-wise - utilization for every space.

Sharing by link

Instead of sending a file, publish a read-only link to the timetable - like sharing a calendar. Open the Export menu, choose “Share via link”, then pick who can see it.

• •Anyone with the link - a public, read-only view, no account needed.
• •Specific people - only the email addresses you list can open it; viewers verify their email with a one-time code first.

The shared link is a frozen snapshot, so later edits don’t change what others see.

Publish & Export

Open Publish & Export and choose what to send out, one kind at a time:

• •Class - one timetable per class.
• •Teacher - one per teacher; a teacher in two live schedules gets one week on the clock across both.
• •Venue - what each room, lab or ground holds, period by period.
• •Parallel Lessons - each AND group period with every group’s teacher and room, the students it takes from each class, and the totals.
• •Master Data - every lesson as one row, for a spreadsheet or mail merge.

Switches beside it decide what each page shows: teacher names, venues, period times, breaks, transposed (days down the side), colour shading and a compact layout. The preview below is the page that will print.

Then Print, PDF or Excel. PDF is your browser’s own Save as PDF in the print window, so the file holds real text. Excel gives a workbook with one sheet per timetable, breaks merged into one band.